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Sponsor / Exhibitor / Advertiser Prospectus 
Hyatt Regency on Capitol Hill
Washington, D.C.
July 21-24, 2005
Exhibits: July 21-23, 2005
We invite you to join attending birth and postpartum doulas, nurses, midwives, childbirth educators, physicians, lactation consultants and massage therapists.
Exhibiting at DONA’s conference is both fun and exciting. Approximately 350 maternity care professionals are expected to register, and they all look forward to visiting each and every exhibit. The majority of our participants are doulas, birth and postpartum support professionals, who work directly with mothers, fathers, babies, siblings and other health care providers. Birth doula services usually include several prenatal visits, attendance at labor and birth, lactation support and follow up postpartum contact. Postpartum doulas meet prenatally with clients and work with the family once they return home from the hospital with breastfeeding, newborn care, siblings, and other support in adjusting to the new family dynamics. Because the new profession of doulas continues to grow, the market is ripe for many opportunities for product education. DONA is the largest doula organization in the world with over 5,000 members. Make your company’s presence known through the many promotional opportunities at the DONA Conference.
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SPONSORSHIPS
Take this valuable opportunity to support DONA and our mission to help childbearing families by becoming a sponsor of our conference.
Deadline: May 15, 2005
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Bronze $200 - $499 |
Sponsor benefit includes complimentary Business Card size ad as well as sponsor recognition in bound conference manual |
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Silver $500 - $999 |
Sponsor benefit will include complimentary ¼ page ad as well as sponsor recognition in bound conference manual |
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Gold $1000 - $2999
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Sponsor benefit will include complimentary ½ page ad as well as sponsor recognition in bound conference manual and a packet insert for each registrant
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Platinum $3000+
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Sponsor benefit will include complimentary full page ad as well as sponsor recognition in bound conference manual, one exhibit table, and a warm Thank You at the Conference Opening
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EXHIBIT TABLES
DONA recognizes that exhibitors and conference participants benefit in sharing information on products and doula needs. We start our conference with a reception Thursday evening in the Exhibit Hall. Friday and Saturday we schedule continental breakfast, as well as morning and afternoon refreshments, and a Silent Auction in the Exhibit Hall for exhibitors to get maximum exposure. Fees include a 6 foot skirted table, chair, and food served in the Exhibit Hall. All exhibitors who have contracted before May 15, 2005 will be listed in the Conference Manual. Lunch tickets are available at $41.40 US per meal, per person.
Exhibit fees are one of the lowest for a conference this size because DONA wants exhibitors to share their product information with its membership.
Early bird deadline: May 15, 2005
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Commercial |
$450 US per table |
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Non-profit |
$350 US per table |
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Author/Original Artist
(exhibit limited to own work)
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$300 US per table |
After May 15, 2005:
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Commercial |
$525 US per table |
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Non-profit |
$425 US per table |
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Author/Original Artist
(exhibit limited to own work)
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$375 US per table |
Exhibits are limited to two people.
Set up is Thursday, July 21 2:00 pm – 4:30 pm
Exhibit times (subject to change and closed during educational sessions):
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Thursday, July 21 |
5:00 pm – 8:30 pm |
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Friday, July 22 |
7:00 am – 3:30 pm |
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Saturday, July 23
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7:00 am – 3:30 pm |
Breakdown: Saturday, July 23: 3:30 pm – 6:00 pm
After receiving the exhibitor confirmation please direct any questions or requests about shipping to the hotel, storage, or electrical hook-ups to:
Jalana Grant, at 604-888-9638 (9:00 am – 5:00 pm PT)
or
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CONFERENCE MANUAL ADVERTISEMENT
Enhance your exposure to our conference participants by placing your advertisement in the conference manual. This insures that your company information is marketed in your own special way to each conference participant. Our bound manual is popular because it includes all speaker handouts, advertising information, and serves as a resource for many months after the conference. The conference manual will also be for sale in the Doula Boutique for those who did not attend the conference, thus your advertisement will be seen by even more potential customers.
Deadline: May 15, 2005
Advertisement Placement |
20% discount for exhibitors |
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Business Card
(3.5”w x 2”h) |
$25 US |
$20 US |
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Quarter Page
(3.75”w x 5”h) |
$75 US |
$60 US |
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Half Page
(7.5”w x 5”h) |
$125 US |
$100 US |
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Full Page
(7.5”w x 10”h) |
$200 US |
$160 US |
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Inside Front Cover Full Page |
$325 US |
$260 US |
Ad Submissions
All ads must be supplied as camera-ready hard copy originals. Supply all artwork or photos at 300 dpi and output on the original with a screen ruling of 60 lines per inch. All ads will be printed in black and white; gray scale photos should have a distinct dot pattern, not a continuous tone. Ads must be submitted in the correctly sized dimensions as stated above and cannot bleed.
Send to:
Carolyn Ogren
12 Wildwood Rd
Middleton, MA 01949
To be received no later than May 15, 2005
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REGISTRANT PACKET INSERTS
Do you want to make sure all conference participants receive your information? Then consider placing brochures, flyers and sample products in their registration packets.
Deadline: June 30, 2005
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Commercial |
$150 US |
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Non Profit |
$100 US |
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per 375 single item |
Inserts must not exceed 8.5” X 11” in size. Inserts must comply with the World Health Organization Code regarding marketing of breastmilk substitutes (see page 4). Inserts may not advertise other birth and postpartum doula certification programs or organizations. One sample insert must be included with application. (DONA reserves the right to refuse acceptance of any insert.)
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SILENT AUCTION
Donating one or more Silent Auction item(s), allows for one more place that conference participants can see your product and name and associate you with a good cause. All monies raised from the Silent Auction go to the Doula Spirit Fund, which helps doulas in financial need to attend the conference for continuing education. Your item will be displayed at the Silent Auction with your donor information.
Send any items or gift certificates, clearly marked for the Silent Auction, donated by whom, and the value of the item(s), to be received by June 30, 2005, as directed by the Exhibit Chair, Jalana Grant.
If you are not exhibiting or advertising, but would like to donate to the Silent Auction, please use the application form to submit the information and send to the DONA Office as indicated.
Shipping address will be forwarded to you upon receipt of application.
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IF YOU HAVE ANY QUESTIONS:
Please contact our Exhibit Chair, Jalana Grant, at 604-888-9638
(W. Canada; call between 9:00 am – 5:00 pm PT)
or e-mail
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TERMS AND CONDITIONS
DONA reserves the right to refuse any product, flyer or advertisement.
All exhibitors and advertisers must agree to comply with the World Health Organization Code regarding marketing of breastmilk substitutes. Visit the ibfan.org Web site for more details.
In this document there are ten important provisions:
- NO advertising to the public of any infant formulas, follow-up formulas, any other foods or drinks marketed for infants under the age of 6 months, feeding bottles, and pacifiers.
- NO free formula samples to mothers.
- NO promotion of such products in health care facilities, including distribution of free or low-cost supplies or gift-packs.
- NO company sales representatives to advise mothers.
- NO gifts or personal samples to health workers.
- Information about infant feeding provided to health workers should be scientific and factual.
- ALL information on artificial infant feeding, including that on labels, should explain the benefits of breastfeeding and the costs and hazards associated with artificial feeding.
- Unsuitable products, such as sweetened condensed milk, should not be promoted for babies.
- Manufacturers and distributors should comply with the Code's provisions even if countries have not adopted laws or other measures (Innocenti Declaration on the Protection, Promotion, and Support of Breastfeeding.)
The Innocenti Declaration was produced and adopted by participants at the WHO/UNICEF policymakers' meeting on "Breastfeeding in the 1990s: A Global Initiative," co-sponsored by the United States Agency for International Development and the Swedish International Development Authority.
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DOWNLOADS
2005 Exhibitor Prospectus
(344k PDF)
2005 Exhibitor Application and Contract Only
(88k PDF)
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